HR Business Partner - Singapore

About Nearfield Instruments
Nearfield Instruments (NFI) is a fast-growing scale-up high-tech company. We design, develop, integrate, market and service advanced metrology machines. Our machines enable our customers - the world’s leading chipmakers – to increase the production yields, and thus, functionality of their microchips, which in turn leads to smaller, more powerful consumer electronics.

Founded in 2016, we bring together the most creative minds (approx. 420 employees) in science and technology and develop a one-of-a-kind, revolutionary high throughput Scanning Probe Microscopy system.

HR Business Partner supports the operational delivery of Human Resources services in Singapore. The role focuses on HR administration, employment contracts, recruitment support, and payroll input, ensuring compliance with Singapore employment legislation and smooth execution of day‑to‑day HR processes. The position acts as a key operational support for employees and line managers.

Key Responsibilities

HR Administration & Employee Lifecycle

• Prepare, issue, and administer employment contracts, contract addendums, confirmation letters, and other HR documentation in accordance with the Singapore Employment Act

• Manage end‑to‑end employee lifecycle administration, including onboarding, transfers, promotions, and offboarding

• Coordinate employee onboarding activities (contracts, documentation, system access, employee records)

• Maintain accurate and up‑to‑date employee records in HR systems in compliance with the Personal Data Protection Act (PDPA)

• Support administration of leave entitlements, including annual leave, sick leave, childcare leave, maternity/paternity leave, and other statutory leave types

• Handle HR letters such as confirmation of employment, contract renewals, and resignation acknowledgements

Recruitment Support

• Support the recruitment process from role requisition to successful onboarding

• Coordinate job postings on internal systems and external job boards

• Schedule interviews and assessments with candidates, hiring managers, and recruitment partners

• Prepare offer letters and employment contracts for new hires

• Act as the main contact for candidates during the recruitment and pre‑boarding process

Payroll Input & Compensation Administration

• Prepare monthly payroll input, including new hires, resignations, salary changes, allowances, bonuses, and unpaid leave

• Ensure timely and accurate payroll data submission to external payroll vendors or internal payroll teams

• Support CPF contributions, tax clearance processes, and statutory reporting where required

• Respond to employee queries related to payslips, payroll deductions, and benefits administration

• Support audits and payroll reconciliation activities

Employee & Manager Support

• Serve as the first point of contact for employees and managers for operational HR and administrative queries

• Support managers with HR processes such as probation completion, contract variations, and basic employee relations matters

• Escalate complex employee relations or compliance matters to senior HR colleagues when appropriate

HR Processes & Projects

• Support HR initiatives and projects such as system upgrades, policy updates, engagement activities, or compliance reviews

• Contribute to continuous improvement of HR processes to increase efficiency and employee experience

• Assist with preparation of basic HR reports (headcount, turnover, leave statistics)

Qualifications & Experience

• Bachelor’s degree or Diploma in Human Resources, Business Administration, or a related field

• 5 years of experience

• Understanding of Singapore employment legislation and HR best practices

• Experience working with HRIS and payroll systems is an advantage

• Proficient in Microsoft Office, especially Excel

Skills & Competencies

• Strong administrative and organizational skills

• High attention to detail, accuracy, and confidentiality

• Good communication and interpersonal skills

• Service‑oriented and professional approach toward employees and stakeholders

• Ability to prioritize tasks and work in a fast‑paced environment

• Proactive mindset with willingness to learn and develop in HR

What We Offer 

• Hands‑on exposure to end‑to‑end HR operations in Singapore

• Career path toward an HR Business Partner or HR Specialist role

• Supportive HR team environment

• Competitive salary and benefits in line with the Singapore market